Platform fee + active-guard pricing. Clear and predictable.
$119/mo platform fee. Per-guard rate drops as you grow. Use the calculator before booking a demo, then make us show where the cost comes back in your operation.
Platform fee
One flat fee. Full platform access — scheduling, billing, payroll, compliance, client portal, guard app, and reporting.
Per-guard rate (graduated)
Like tax brackets — your rate drops as you grow. No cliffs.
Guards 1-60
1-60 guards
$4.50/guard/mo
Guards 61-200
61-200 guards
$3.00/guard/mo
Guards 201-500
201-500 guards
$2.75/guard/mo
Guards 501-
501+ guards
$2.75/guard/mo
500+ guards
Enterprise
What it looks like at your size
25 guards
$6.96 effective per guard
60 guards
$4.87 effective per guard
120 guards
$3.56 effective per guard
300 guards
$2.71 effective per guard
CRM module pricing
Arcova CRM starts with a live Phase 1 package.
We are publishing the CRM tiers honestly. `CRM Basic` is live now. `CRM Growth` and `CRM Advanced` are shown as the upgrade path, not as inflated feature promises.
CRM Basic
$149/mo
Security-specific CRM for organized follow-up, proposal context, and visible communication history.
- Accounts, contacts, opportunities, tasks, and activity records
- Proposal workflow foundations
- Email templates with merge variables
- Manual email send from CRM records
- Outbound email history in the CRM timeline
CRM Growth
$349/mo
Planned for operators that want automations, assignment rules, stage controls, and team accountability.
- Automations
- Assignment and routing
- Stage requirements
- Manager analytics
CRM Advanced
$749/mo
Planned for forecasting, approvals, sequences, renewals, and deeper commercial-to-operations orchestration.
- Forecasting
- Approvals
- Sequences
- Renewals and handoff workflows
Included in every plan
Core platform + optional modules.
Every customer gets the same core platform foundation. Per-guard rates drop as you grow, and optional modules expand specialized workflows when needed.
- Scheduling with shift templates and drag-and-drop
- Time and attendance with GPS-verified clock-in/out
- Geofence enforcement and guard location tracking
- Employee profiles, documents, and onboarding
- Guard mobile app (iOS + Android)
- Billing and invoicing from approved shift data
- Contract rate management and multi-rate support
- Payroll processing with ADP export
- Client portal with schedule and invoice visibility
- Incident management with photo capture
- Reporting, dashboards, and analytics
- Email and chat support included
Add-on modules
Add capabilities as you grow.
Optional modules for specialized operations. Usage-based pricing that scales with your operation.
Community Security Portal
Contact Arcova partner security company
Gate access control, visitor management, guard operations, resident portal, vendor management, and incident tracking for gated communities.
Compliance
$0.75/employee/mo
Certification tracking, expiration alerts, compliance-gated scheduling, and audit-ready dashboards.
Operations
$1.50/employee/mo
Dispatch, incident reporting, and patrol workflows for command teams.
Vehicle Fleet
$4.50/vehicle/mo
Vehicle tracking, assignments, maintenance, fuel, and compliance analytics.
Inventory Management
$74/mo
Track uniforms, equipment, and assets with assignment history and accountability controls.
Training School
7.5% of revenue
Courses, enrollments, certificates, and instructor workflows.
Events
$49/event minimum
Large-event planning, guard roster validation, command timelines, event payroll summaries, billing summaries, and dispute-ready reconciliation.
IRIS AI Assistant
From $3/guard/mo
Natural language operational queries, scheduling recommendations, and anomaly detection.
Total cost of ownership
Price is not the only bill you are paying.
The expensive part is often the labor between systems: exports, re-entry, invoice disputes, payroll cleanup, and client reporting. Judge Arcova against that total cost.
Tools Arcova replaces
Deputy or When I Work
Scheduling only — no security compliance
$5-$9/user/mo
Time clock app
Time tracking only — disconnected from scheduling
$3-$5/user/mo
Generic CRM
Pipeline and follow-up disconnected from security operations
$100-$750+/mo
Compliance spreadsheet
Manual tracking, audit risk
$0 + 5 hrs/week
Client reporting (email/PDF)
No real-time visibility
$0 + 3 hrs/week
QB connector (Amaka, Zapier)
Daily batch sync, limited entities
$20-$50/mo
Tools you keep — Arcova connects to them
QuickBooks Online
Arcova syncs invoices, payments, and payroll journal entries automatically
$30-$200/mo
ADP or Paychex
Arcova generates ready-to-import files — no re-keying timesheets
$4-$8/employee/mo
Arcova OS (100 guards)
Full platform. Scheduling, billing, payroll, compliance, client portal, guard app, and reporting.
Tool consolidation — fewer separate vendors
Admin load — fewer exports and re-entry
Margin protection — catch missed billable work sooner
How we compare
Compare the workflow, not just the sticker price.
Use this as a buying checklist, not a scoreboard. The winner is the system that can handle your real week without manual cleanup.
| Platform | Pricing Model | Starting Price | Billing | Client Portal | Payroll |
|---|---|---|---|---|---|
| Arcova OS | Platform fee + graduated per guard | $119/mo + $4.50/guard | Included | Included | Included |
| TrackTik | Custom quotes | ~$6-$12/guard/mo | Add-on | Not available | Limited |
| Belfry | Per user/month | ~$6/user/mo | Included | Not available | Included |
| Deputy | Per user/month | $5/user/mo | Not available | Not available | Not available |
| Connecteam | Flat + per user | $29/mo for 30 users | Not available | Not available | Not available |
vs. TrackTik
Usually requires a custom quote and separate evaluation of billing, integration, and client-facing portal coverage.
vs. Belfry
Evaluate how per-user pricing scales as active guard count grows and whether accounting, payroll, and client visibility match your workflow.
vs. Deputy
Strong general workforce tooling, but security companies should pressure-test compliance gating, contract billing, and client proof workflows.
vs. Connecteam
Useful for general field teams. Security operators should verify billing, compliance, guard tour, and client portal needs before comparing price alone.
Pricing questions
Straight answers with real numbers.
How does pricing work?
$119/month platform fee plus a per-guard rate for every active guard. The rate decreases as you grow: $4.50 for your first 60 guards, $3.00 for guards 61–200, and $2.75 for guards 201–500. It works like tax brackets — adding one more guard never triggers a price cliff.
What counts as an active guard?
Any employee with at least one scheduled shift or time entry during the billing period. Terminated, on-leave, or inactive employees are not counted.
Does everyone get the same features?
Every customer gets the same core platform foundation: scheduling, time and attendance, billing, payroll, client portal, guard app, and reporting. You only pay extra for optional modules when you need expanded workflows like Community Security Portal (Contact Arcova partner security company), Compliance ($0.75/employee/mo), Operations ($1.50/employee/mo), Fleet ($4.50/vehicle/mo), or Training School (7.5% of revenue).
What happens when I add more guards?
Your rate gets cheaper. Guards 1-60 are $4.50 each. Guard #61 costs $3.00. No cliff. No surprise jump. Every additional guard makes the platform cheaper per head.
What's the 30-day parallel run?
Full platform access. We help you import your roster, configure your billing rates, overtime rules, and compliance requirements. Your team uses Arcova OS alongside your current system for 30 days. You compare outputs and decide. No credit card. No commitment.
Do I need a long-term contract?
Month-to-month plans are available, and enterprise agreements can be scoped for larger rollouts.
Is there a setup fee?
No setup fee. Onboarding support is included.
How long does implementation take?
Small teams: same day. Larger operations: 1-2 weeks to configure billing rates, compliance rules, and integrations. 500+ guards: we work with you on a timeline.
Does it integrate with QuickBooks and ADP?
Yes — both native, not bolted on. QuickBooks Online via OAuth2 with real-time two-way sync for customers, invoices, payments, and payroll journal entries. ADP Workforce Now via purpose-built EPI file exports with pre-export validation. No third-party middleware.
Is data secure?
256-bit encryption in transit and at rest. Role-based access controls. Multi-factor authentication. Your data is your data.
Roadmap Fit
Need something specific? Bring us the real problem.
Some of our best ideas won't come from a whiteboard. They'll come from real operators dealing with real problems. If you need something that would genuinely make Arcova better, we want to hear it. When it makes sense for the broader platform, we'll build it the right way.
We listen for repeatable operational needs, not one-off edge cases.
If a feature can help more than one customer, it can earn a place on the platform.
That means your input can shape the roadmap without turning Arcova into custom software spaghetti.
Start your parallel run today.
No credit card. No disruption. Full onboarding support. Run Arcova OS alongside your current system for 30 days. Compare the results. Then decide.
15-minute walkthrough with your use case. No slides. No pressure.