The operating system for security companies.
Arcova connects scheduling, GPS-verified time, compliance checks, billing signals, payroll review, and client proof so the shift you staffed becomes the shift you can bill.
Built for security operations. Native iOS and Android apps are coming soon; rollout planning starts with the workflows you need live first.
The problem
Your tools aren't broken. They're disconnected.
Scheduling spreadsheet. Time clock app. QuickBooks for billing. Another system for payroll. Filing cabinet for compliance. Each one works. None of them talk to each other.
Missed revenue
Billing leakage
Unbilled overtime, stale contract rates, and invoice errors. Your guards worked the hours. Your billing process loses the money.
Weekly drag
Scheduling chaos
Your ops manager rebuilds the schedule every Monday — handling call-offs, checking certs manually, making 14 calls to cover shifts. Overtime is invisible until payroll.
Audit exposure
Compliance risk
An expired cert on an armed post. A guard at a site they're not authorized for. You find out at the audit — or the fine.
Competitive gap
Clients expect portals
They want real-time visibility into who's on their property. They're getting emailed PDFs. Your competitor is showing them a portal.
Every one of these problems traces back to the same root cause: disconnected systems with manual handoffs between them.
Featured operator playbook
If a shift happens, you should get paid for it — and be able to prove it.
A practical breakdown of the five failures that quietly drain security companies: coverage gaps, unverifiable patrols, memory-based billing, 2 AM phone trees, and no live client visibility. Use it to pressure-test whether your current process is leaking money.
Check missed billable hours
Measure invoice lag
Compare client proof
Inside the platform
From schedule to invoice in one connected workflow.
The system checks certs, overtime, and post authorization before confirming the assignment.
Build schedules across sites with conflict detection and qualification matching. When a guard calls off, get ranked replacements by proximity, cost, and qualifications — not a phone tree.
- Certification and licensing checks at assignment time
- Overtime impact visible before confirmation
- Ranked replacements for call-offs
- Shift templates and recurring schedules
Show prospects a branded portal during the RFP. Most competitors can't.
Every Arcova OS customer gets a client-facing portal where your clients view guard schedules, incident reports, invoices, and attendance verification in real time. No extra charge.
- Live guard schedules and GPS-verified attendance
- Incident reports with photos and timestamps
- Invoice access and online payments
- Service documentation and post orders
Gate security with automatic BOLO screening. No other platform does this.
Purpose-built for HOAs, gated communities, and apartment complexes. Guard portal, resident portal, and admin portal — with automatic screening against trespassers and BOLOs at every visitor check-in.
- Automatic BOLO screening at check-in
- Resident self-service visitor registration
- Complete access audit trail
- Guard shift journal and handoff
The workflow that matters
From call-off to collected invoice, without the spreadsheet scramble.
This is the buyer question Arcova has to answer: does the system remove handoffs, or does it just become one more place to update? The workflow is designed around the handoffs that cost security companies money.
What you should ask to see on a demo
Bring one messy week: call-offs, overtime, site-specific rates, expired certs, and one client who always asks for proof. Arcova should walk that week through the system in front of you.
Shift gets created
Recurring posts, client rates, site rules, and required credentials stay attached to the shift.
Assignment gets checked
The system checks availability, authorization, compliance, and overtime before the manager confirms.
Call-off gets ranked options
Replacement choices are ranked by qualification, proximity, cost impact, and schedule fit.
Guard clocks in with proof
GPS, timestamps, site context, and field notes become part of the record instead of a text thread.
Exceptions get reviewed
Late arrivals, missed punches, overtime, and compliance exceptions surface before payroll and billing.
Approved time becomes billing signal
The billable record uses the contract rate, post, client, and approved shift data already in Arcova.
Client sees proof
Schedules, attendance, incidents, post orders, and invoices are visible without another PDF chase.
Payroll gets cleaner inputs
Payroll review starts from verified time and exceptions instead of rebuilding the week by memory.
The full platform
Every tool your security company needs. One login.
Scheduling & Workforce
- AI-powered scheduling with conflict detection
- Shift templates and self-service shift swaps
- Guard availability management
- Guard mobile app (iOS + Android)
Billing & Payroll
- GPS-verified clock-in/out with geofencing
- Invoice generation from approved shifts
- Contract rate management
- Multi-state payroll with overtime rules
Compliance & Training
- Certification tracking with expiration alerts
- Compliance-gated scheduling
- Training School with enrollment
- Document library with version control
Field Operations
- Dispatch with priority management
- Guard tour with checkpoint verification
- Incident reporting with photos and GPS
- Fleet tracking and maintenance scheduling
Client & Community
- Client portal with invoice access
- Community security portal for HOAs
- Visitor screening with BOLO matching
- Guard, resident, and admin portals
Intelligence
- IRIS AI — natural language queries
- CRM with pipeline tracking
- Real-time messaging and broadcasts
- Role-based permissions with audit trail
Why Arcova OS
Built for security. Not adapted from something else.
Replace the handoffs first
Scheduling, time, billing, payroll review, compliance, and client proof stop living in separate manual loops.
RFP-ready client proof
Branded client portal, GPS-verified attendance, service documentation, incident reports, and invoice access are part of the operating record.
Billing in days, not weeks
Approved shifts become invoices automatically at the correct contract rate. No more exporting to QuickBooks.
Compliance before assignment
Credential expiration, post authorization, and site requirements are checked before the schedule creates audit exposure.
Scale without more rework
Growing from 50 to 200 guards should not mean three more people reconciling schedules, exceptions, and billing by hand.
Guard adoption gets tested
The demo should prove the field flow: schedule, clock-in, incident capture, weak-service handling, and missed-punch recovery.
Native sync with QuickBooks Online and ADP Workforce Now. No third-party connectors.
See all integrationsSee exactly what you'd pay.
Adjust your team size, toggle add-on modules, and get your monthly cost instantly.
Add-on modules
Estimated monthly cost
$258/mo
You save $86/mo with promotional pricing
Switching without betting the company
Run Arcova beside your current process before you trust it.
A security operation cannot pause while software gets configured. The safer path is a parallel run: import the live operating model, test a real week, compare outputs, train the people who touch the workflow, then cut over when the numbers match.
Import
People, clients, posts, rates, schedules, credentials
Compare
Coverage, overtime, exceptions, invoices, client proof
Cut over
Only after managers, guards, payroll, and billing validate the run
Manager validation
Ops reviews call-offs, unfilled shifts, overtime, and assignment rules before cutover.
Finance validation
Billing and payroll compare Arcova outputs against the current weekly process.
Field validation
Guards test the schedule, clock-in, incident, and missed-punch flow before full rollout.
Questions operators ask before switching.
Straight answers. No sales pitch.
"We already have separate tools for scheduling, billing, and payroll."
Keep the tools that still need to stay. The point is to stop rebuilding the same week in five places. Arcova connects the operational record - shift, guard, site, rate, time, exception, invoice proof - so billing and payroll review start from verified work instead of exports and memory.
"Switching will disrupt our operations."
That's why the first rollout should be a parallel run, not a cliff jump. You keep current systems live while Arcova imports your people, clients, posts, rates, schedules, and compliance rules. Then you compare coverage, time, exceptions, invoices, and client proof before choosing a cutover date.
"It's too expensive."
A 200-guard operation starts around $809/month for the core platform ($119 platform + graduated per-guard rate). A 25-guard operation starts around $232/month. Add-on modules scale with usage: Compliance is $0.75/employee/mo, Operations is $1.50/employee/mo, Fleet is $4.50/vehicle/mo, Training School is 7.5% of revenue. The demo should show where that money comes back: missed billable time, faster invoicing, fewer rework hours, and fewer compliance surprises.
"Our guards won't use a new app."
Do not take our word for it. In the walkthrough, ask to see the guard flow: view schedule, clock in, handle weak service, submit an incident with a photo, and recover from a missed punch. If that flow feels like office software in a guard's pocket, you should not roll it out.
"We're too small for this."
$119/month platform fee + $4.50 per active guard. For 25 guards, that's $232/month to replace your scheduling spreadsheet, time clock app, billing, and payroll — the full platform with no feature gates. Add-on modules are usage-based, so you only pay for what you need. And the per-guard rate drops as you grow.
"We're too big / we need enterprise features."
The Enterprise tier includes REST API access, hands-on implementation support, data migration from your current platform, and dedicated support. For larger teams, the real test is not a feature list. It is whether Arcova can model your branches, sites, contracts, posts, credential rules, overtime rules, approvers, and client visibility without turning into custom chaos.
You already know the spreadsheets aren't working.
15-minute walkthrough with your use case. No slides. Or start your parallel run and compare the results yourself.