Accounting sync and payroll exports
Stop fixing exports after the week is already closed.
Connect approved accounting records to QuickBooks Online, then prepare a validated ADP Workforce Now EPI file for customer review, upload, and submission.
QuickBooks Online
Direct QuickBooks authorization via OAuth2
Authorized customers, invoices, payments, credits, and payroll journal entries sync from Arcova as the operational record is approved. Changes made directly in QuickBooks are detected through Change Data Capture polling, so finance can see what moved and what needs attention.
Connect
Authorize a supported QuickBooks Online account from Billing Settings.
Map accounts
Map supported Arcova accounting records to your chart of accounts.
Sync
Monitor mapped sync activity and review exceptions from the dashboard.
What syncs
Customers
Two-wayCustomer created or updated
Billing customers push to QuickBooks. Changes in QuickBooks detected via CDC polling.
Invoices
OutboundInvoice sent, paid, or voided
Invoices sync with correct line items, rates, and client references. Status stays in lockstep.
Payments
OutboundPayment received
Client payments through Stripe or payment portal record in QuickBooks automatically.
Credits
OutboundCredit applied
Applied credits sync as credit memos, keeping your AR accurate.
Payroll journal entries
OutboundPayroll period exported
Payroll runs export as journal entries with full account mapping across 12 account types.
ADP Workforce Now
Purpose-built EPI file export
Prepare an EPI file with pre-export readiness checks. Configure your company code, batch ID, and hours codes, review flagged settings, then generate the file for upload and submission in ADP.
Configure
Enter your ADP company code, file ID, batch ID, and supported hours codes.
Validate
Readiness check verifies every employee has a file number and settings are valid before export.
Export
Generate an ADP-formatted EPI CSV, review it, then upload and submit it in ADP.
EPI file columns
Co CodeYour ADP company code (3 chars)
Batch IDImport batch identifier
File #Employee ADP file number
Reg HoursRegular hours worked
O/T HoursOvertime hours
Holiday HoursConfigurable hours code (default: H)
PTO HoursConfigurable hours code (default: V)
Double TimeConfigurable hours code (default: D)
Temp DeptOptional department allocation (6 chars max)
Temp RateOptional pay rate override
Integration boundaries
The question is not whether data exports. It is whether finance trusts it.
Integration pain often shows up after the damage is done: bad mappings, missing employee file numbers, duplicate syncs, and invoices that do not match approved work. Arcova surfaces those problems before export or sync.
Capability
Arcova OS
Operational boundary
QuickBooks sync type
Direct OAuth2 connection
Requires an authorized, supported QuickBooks Online account
QuickBooks data direction
Mapped outbound sync with CDC monitoring
Supported entities and mappings depend on configuration
Entities synced to QB
Customers, invoices, payments, credits, journal entries
Only approved and mapped records are sent
Account mapping
User-configured chart-of-accounts mapping
Finance owns the mapping and reviews exceptions
ADP export format
Purpose-built EPI file with validation
Customer reviews, uploads, and submits the file in ADP
Pre-export validation
Readiness checks before file generation
Human payroll review remains required
Sync monitoring
Status dashboard with retry controls
Provider errors can still require investigation
Availability and cost
Confirmed in your Arcova Order Form
Provider account and usage costs may apply
Common questions
Straight answers about how the integrations work.
No. Arcova OS connects directly to QuickBooks Online via OAuth2. No Amaka, no Zapier, no middleware. One-click authorization from your Billing Settings page.
Availability and Arcova pricing depend on your plan, configuration, and Order Form. QuickBooks account or provider costs may also apply.
Yes. QuickBooks handles accounting sync (invoices, payments, credits, journal entries). ADP handles payroll file export. They serve different purposes and work independently.
Arcova can prepare standard CSV and Excel exports for supported workflows. Confirm the required format and provider handoff during solution review.
The sync dashboard records transaction status and error detail. Authorized users can retry eligible failures after reviewing the cause.
Yes — ADP uses file numbers to identify employees. Arcova's readiness check flags missing file numbers before it generates the export.
Bring one payroll week and one invoice cycle.
We will show what syncs, what gets validated, what fails safely, and how finance traces numbers back to approved shifts.