Solutions by role
Different role. Same messy week.
Owners, ops managers, billing teams, guards, and clients all feel the same broken handoffs. Arcova is built to make the same operating record useful to each of them.
For the person signing the checks
Win more contracts. Spend less on admin. Know exactly where the money goes.
The pain you know
You're running a growing security company on disconnected tools — a scheduling spreadsheet here, QuickBooks there, a time clock app your guards barely use. You're losing billable hours, overpaying overtime you didn't see coming, and showing up to RFPs without a client portal while your competitors have one.
Replace the handoffs first
Scheduling, time tracking, billing, payroll review, compliance, and fleet management stop depending on manual exports and memory.
Win contracts with technology
Show prospects a branded client portal with GPS-verified attendance and self-service invoicing during the RFP. Most competitors can't.
Scale without more rework
Going from 50 to 200 guards should not mean more people reconciling schedules, exceptions, and billing by hand.
See your margins in real time
Every shift shows the bill rate, pay rate, and margin. Overtime impact is visible before the assignment is confirmed — not at payroll.
For the person filling the shifts
Stop rebuilding the schedule every Monday. Stop making 14 calls to cover one shift.
The pain you know
Every week starts the same way: call-offs you didn't see coming, open shifts you can't fill fast enough, guards at posts they're not certified for, and overtime that doesn't show up until payroll runs. Your tools don't talk to each other, so you're the human middleware holding the operation together.
Fill shifts in minutes, not hours
When a guard calls off, the system ranks available replacements by proximity, cost, qualifications, and overtime impact. You pick one and confirm — not call fourteen.
Compliance blocks bad assignments
If a guard's armed certification expired yesterday, they can't be scheduled to an armed post today. The system blocks it at assignment time, not after the audit.
Overtime visible before it happens
Every assignment shows the projected overtime cost before you confirm it. No more surprises at the end of the week.
One screen for everything
Schedule, attendance, incidents, call-offs, and guard availability — all in one place. No more alt-tabbing between five tools.
For the person reconciling the numbers
Same source data for billing and payroll. No re-entry. No reconciliation.
The pain you know
You're exporting timesheets from one system, re-entering hours into QuickBooks, manually applying contract rates, and then re-entering the same hours into ADP for payroll. Every handoff is a place where errors hide and money disappears — missed overtime, wrong bill rates, duplicated entries, and invoices that take weeks instead of days.
Invoices from approved shifts
When scheduling approves a shift, the system generates the invoice line at the correct contract rate — holiday provisions, differentials, and overtime rules applied automatically.
Payroll from the same data
The same approved hours that drive billing also drive payroll. Pay rates, overtime rules, and shift differentials are calculated once. ADP export is one click.
QuickBooks sync, not export
Two-way native sync with QuickBooks Online. Invoices, payments, and customer records stay in sync without CSV exports or manual re-entry.
Billing cycle in days, not weeks
Shifts approved on Friday become invoices on Monday. No more waiting for end-of-month reconciliation that takes two weeks.
For the person evaluating service quality
Real-time visibility into your security operation. Not emailed PDFs.
The pain you know
You're paying for security services but have no real-time visibility into who's on your property, whether guards arrived on time, or what happened during the overnight shift. You get a PDF report three days later — if you get one at all. When something goes wrong, you find out from your tenants, not from the security company.
Live guard schedules
See who is assigned, when they're arriving, and whether they clocked in on time — in real time, not in a weekly email.
GPS-verified attendance
Every clock-in and clock-out is GPS-verified. You can see exactly when the guard arrived and left — no more trusting paper sign-in sheets.
Incident reports with photos
Guards submit incident reports from the field with photos, GPS coordinates, and timestamps. They appear in your portal immediately.
Invoice and payment access
View invoices, see shift details behind each line item, and pay online. No more waiting for someone to email you a PDF.
What changes on day one
The same messy operation. Fewer places for work to disappear.
Filling open shifts
14 calls and 2 hours
Ranked replacements, 5 minutes
Monthly invoicing
15–30 day cycle, manual reconciliation
Same-week invoices from approved shifts
Compliance tracking
Spreadsheet with manual spot checks
Automated alerts, scheduling-gated enforcement
Client reporting
Emailed PDFs, delayed updates
Real-time portal with GPS-verified data
Payroll processing
Re-keying timesheets into ADP
One-click export from the same source data
Guard communication
Group texts and phone trees
In-app messaging with read receipts and broadcasts
Situations we're built for
Different operations. Same symptoms. Same root cause.
These are the situations that decide whether software is useful or just another subscription.
Operator playbook
Security Operations Turnaround
Losing contracts. Slow billing. Call-off chaos. Client complaints you cannot defend. Use the playbook to test whether Arcova closes the loop with evidence, not promises.
More playbooks coming
Ramping a new major contract
Consolidating after an acquisition
Professionalizing for audit and renewal
Have one of these situations right now? Bring it to the walkthrough and make Arcova prove how it would handle it.
Show us the week you do not want to repeat.
15-minute walkthrough with your actual use case. We will show the screens your role uses most, then trace the output across the rest of the operation.