An expired credential shouldn't survive until the client audit.
Your guards carry armed licenses, CPR certs, background checks, and jurisdiction-specific permits. Arcova Compliance tracks every credential, enforces requirements during scheduling, and automates renewal workflows — so expired qualifications get caught at assignment time, not in a client review.
Enforcement:Real-time·Expiration alerts:Automated·Exception tracking:Auditable·Renewal workflow:Built-in
What changes with Arcova Compliance
Three patterns that separate audit-ready operations from liability exposure.
Credential enforcement
Before
Schedulers check a spreadsheet before assigning posts. Sometimes. The spreadsheet is usually two weeks out of date.
With Arcova
Every assignment runs real-time credential checks. Missing or expired qualifications block the assignment before it reaches the schedule.
Expiration tracking
Before
Someone remembers to check expirations monthly. Guards with expired credentials work posts for weeks before anyone notices.
With Arcova
Automated alerts at 90, 60, 30, and 7 days. Escalation to managers when alerts go unacknowledged. Expired credentials flagged system-wide.
Exception handling
Before
Verbal approvals. No record of who authorized what. Temporary exceptions become permanent because nobody tracks the expiration.
With Arcova
Every exception has an approver, reason, scope, and expiration date. Post-specific or global. Auto-expires on schedule. Full audit trail.
Compliance command center with deployability queue, renewal tracking, and expiration forecasts.
The credential gaps costing you contracts
Your guards have dozens of credentials across jurisdictions. Tracking them in spreadsheets means you find out someone expired after the client audit — not before.
Expired credentials discovered during audits
ExposureA guard's armed license expired three weeks ago. Nobody caught it because the spreadsheet wasn't updated. The client finds out during their quarterly review. Now the contract is at risk — and the fix should have been automatic.
Renewals tracked in someone's head
FragileSupervisors know which guards need renewals — until they go on vacation. No system tracks expiration windows. No alerts fire. Guards show up to posts they're no longer qualified to work.
Exceptions granted with no paper trail
LiabilityA manager verbally approves an exception for one shift. Three months later, that guard is still working the post with an expired credential. No record of who approved what, when, or why.
From credential upload to enforced scheduling
Compliance enforcement runs in real time — not as a report you check monthly. Every assignment is validated before it reaches the schedule.
Define credential types and requirements
Create credential types with renewal windows, grace periods, and verification rules. Attach requirements to posts, roles, or locations. Set enforcement mode to block or warn per requirement.
Upload and verify credentials
Officers submit credentials with supporting documents. Admins verify issue dates, expiration dates, and issuing authority. Bulk import from CSV for existing workforce data.
Enforce during scheduling
When a scheduler assigns a guard, Arcova checks every mandatory credential for that post in real time. Missing or expired credentials block the assignment — or surface a warning if enforcement mode allows it.
Monitor and renew automatically
Expiration alerts fire at 90, 60, 30, and 7 days. Renewal workflows track from initiation through document submission to admin approval. Credentials update automatically when renewals are approved.
Compliance built for security operations
Generic compliance tools track documents. Arcova enforces credentials at the point of scheduling — where it actually matters.
Scheduling enforcement
Credentials are checked in real time during assignment. Not as a weekly report. Not as a dashboard nobody opens. At the moment a scheduler tries to place someone on a post.
Renewal lifecycle
Initiate, submit, review, approve — all in one workflow. Approved renewals automatically update the parent credential. One active renewal per credential prevents duplicate submissions.
Exception management
Grant temporary exceptions with an approver, business reason, and expiration date. Scope exceptions to a specific post or apply globally. Every exception is auditable.
Escalation engine
Unacknowledged alerts escalate to compliance managers automatically. Remediation tasks created when credentials stay non-compliant past threshold. Nothing stays ignored.
Training school sync
Certificates earned in the Training School module automatically create credential records. Course completion flows directly into compliance status without manual entry.
Command center dashboard
Deployability queue ranks employees by compliance risk. Renewal SLA lanes track cohorts from not-started to approved. Expiration forecasts project risk 30, 60, and 90 days out.
Connected system
Compliance enforcement across your operation
Credentials feed into scheduling, personnel, training, and operations — not just a standalone tracker.
Scheduling
Real-time credential checks block unqualified assignments before they reach the schedule.
Personnel
Employee profiles show compliance status, credential history, and active exceptions.
Training School
Course completions auto-sync as credential records. Renewal prompts tied to training schedules.
Transparent module pricing
$0.50/employee/mo
Per-employee monthly rate. Only pay for active employees.
- Credential type and requirement definitions
- Real-time scheduling enforcement (block or warn)
- Automated expiration alerts at configurable thresholds
- Exception management with full audit trail
- Renewal lifecycle tracking with admin approval
- Training School credential sync
- Command center dashboard with deployability queue
- Compliance reports and expiration forecasts
See how your credentials look in Arcova.
15-minute walkthrough with your actual credential types and requirements. We'll show you how enforcement works at the point of scheduling.