Platform · Scheduling
Coverage before the call tree starts.
Arcova Scheduling keeps post requirements, conflict checks, and call-off recovery on the same record — so open shifts get filled with qualified people, not the loudest reply.
Operating record
Creates this link
Shift cell
Clock-in
Time entry
Invoice line
Payout
Scheduling creates the shift cell every later record hangs off.
See the whole chainThe moments that break coverage
Schedulers still chase call trees, side-channel texts, and separate cert lists. Each slow answer is a gap your client sees before you do.
Call-offs turn into a fire drill
A guard calls off. Someone starts a manual list, sends individual texts, and hopes a replacement answers — with no shared recovery record.
Qualification gaps show up too late
An uncertified or unauthorized guard lands on a post. The miss surfaces in review or during a client audit, not at assignment time.
Replacement is assembled by hand
Who is qualified, available, within overtime policy, near the site, and already authorized? Without connected signals, the coordinator rebuilds that answer every time.
How it works
From post requirement to confirmed shift
One scheduling loop: requirements inherited from the post, conflicts checked before publish, recovery recorded when coverage breaks.
- 1
Post requirements ride with the contract
Certifications, billing rate, geofence, and authorization list live on the post. The schedule inherits them — no copy-paste into a separate sheet.
- 2
Drafts respect the rules you already set
Auto-fill and recommendations rank eligible guards using qualification, overtime, availability, and contract context. You review before anyone is notified.
- 3
Conflicts surface before the shift goes live
Assignments are checked against configured qualifications, overtime limits, double-bookings, and compliance requirements before guards are notified.
- 4
Call-offs run a recorded recovery
A guard submits in-app, impact is assessed, eligible replacements are ranked for review, and the recovery history stays with the shift.
- 5
Approved time closes the loop
Clock-ins are matched to the schedule, scored for risk, and approved or escalated. Approved entries feed payroll and billing without re-entry.
From call-off to qualified replacement
The same schedule serves the desk and the field — without rebuilding the week in a group chat.
Ranked replacement candidates
Open shifts show eligible guards with authorization, certifications, weekly hours, and required rest in one frame before you assign.
Open shifts guards can claim
Guards set availability and claim open shifts that match their qualifications, cutting routine fill work for coordinators.
Swaps with an approval trail
Request, target, approve — the swap stays in-app so supervisors are not the switchboard for every schedule change.
A call-off should not become a call tree.
What changes when assignment, recovery, and approved time share one record.
Filling an open shift
Before
A supervisor calls down a list, sends individual texts, and waits without a shared recovery record.
With Arcova
Ranked candidates show authorization, hours, and required rest so a coordinator can assign with a recorded decision.
Compliance checking
Before
Someone checks a binder or a separate spreadsheet. Misses happen. The client finds out later.
With Arcova
Assignments are checked when they are made. Expired or missing certs block confirmation and raise an alert.
Handling a call-off
Before
Guard calls a supervisor. No structured process. No audit trail if coverage fails.
With Arcova
In-app submit, impact assessment, and replacement workflow keep the recovery on the record.
Overtime visibility
Before
Overtime shows up on the payroll report after the shift already ran.
With Arcova
Overtime impact is visible before confirmation so schedulers can pick a lower-cost alternative in the same screen.
The moment a replacement decision gets easier
See ranked candidates with authorization, certifications, weekly hours, and required rest in the same frame as the assign action.
Scheduling feeds the rest of the platform
A reviewed schedule gives billing, payroll, operations, and compliance a consistent assignment record.
Billing
Approved shifts flow to invoices at the contract rate — no re-entry, no rate mismatches.
Operations
Field activity and patrol work stay matched to the posts you scheduled.
Compliance
Post certification requirements gate assignments before a shift is confirmed.
Payroll
Approved time from the schedule becomes the source for payroll review and export.
See qualification-aware scheduling on your operation.
Test a real week of posts and call-offs. See how Arcova ranks qualified replacements before you change systems.