Stop rebuilding the schedule every Monday morning.
Arcova Scheduling is an AI-powered command center built for security operations. Instant conflict detection, intelligent guard recommendations, and automated call-off workflows — in a single screen that handles hundreds of guards without breaking a sweat.
Conflict detection:Instant·Open shift fill:AI-assisted·Call-off response:Automated·Scheduling speed:Sub-second
What changes with Arcova Scheduling
The same four moments that break most operations — handled end-to-end.
Filling an open shift
Before
Supervisor manually calls down a list, texts three people, and waits. 30–60 minutes for one shift.
With Arcova
AI ranks replacement candidates by fit in seconds. One click to notify, one tap for the guard to accept.
Compliance checking
Before
Scheduler checks a paper cert binder or a separate spreadsheet. Misses happen. Client finds out.
With Arcova
Every assignment is checked at the moment it is made. Expired or missing certs block the assignment and trigger an alert.
Handling a call-off
Before
Guard calls a supervisor. No structured process. No documentation. No audit trail if coverage fails.
With Arcova
Guard submits in-app. Impact is auto-assessed. Replacement workflow launches immediately with full documentation.
Overtime visibility
Before
Overtime is discovered on the payroll report — after it already happened and after the shift was approved.
With Arcova
Overtime impact is calculated before the assignment is confirmed. Schedulers can choose a lower-cost alternative in the same screen.
The Schedule Command Center — every location, post, and shift in one view.
Show the exact moment the replacement decision gets easier.
This proof shot makes the AI recommendation story tangible. Instead of generic scheduling claims, visitors see the ranked candidate, the compliance signals, weekly hours, rest posture, and the one-click assign action in the same frame.
Arcova ranks replacement candidates by authorization, certifications, weekly hours, rest compliance, and availability before you assign.
The scheduling problems costing you guards and clients
Your schedulers are juggling call trees, spreadsheets, and side channels to fill shifts. Every slow decision is a coverage gap your client sees.
Call-offs trigger a fire drill
Call-offsA guard calls off at 5 AM. Your supervisor starts a manual call tree, texts three people, and hopes someone answers. No tracking, no audit trail, no documented replacement effort.
Compliance violations discovered too late
ComplianceAn uncertified guard gets assigned to a post. Nobody catches it until the client audit. The contract is at risk — and the fix should have taken zero effort.
Finding the right replacement is guesswork
IntelligenceWho is qualified, available, not in overtime, near the site, and actually reliable? No legacy tool tells you at the moment you need it most.
From post requirement to confirmed shift
Every step in the scheduling loop is connected. Arcova removes the gaps where errors, delays, and missed coverage hide.
Post requirements are defined on the contract
Each post carries its certification requirements, billing rate, geofence, and authorization list. The schedule inherits these automatically — no copy-pasting.
AI builds or suggests the schedule
Auto-fill drafts the roster respecting certifications, overtime caps, labor rules, and contract rates. You review and approve instead of building from scratch.
Conflicts surface before the shift is published
Every assignment is checked in real time against qualifications, overtime limits, double-bookings, and compliance requirements. Problems are flagged before guards are notified.
Call-offs flow through a structured workflow
Guard submits the call-off. Impact is auto-assessed. Replacement candidates are ranked by fit and presented instantly. Documentation is captured throughout.
Time entries close the loop
Clock-ins are scored for risk, matched against the schedule, and auto-approved or escalated. Approved entries flow to payroll and billing without re-entry.
AI that understands security operations
Generic AI scheduling tools know nothing about post authorizations, certification stacks, or contract rates. Arcova's engine was trained on security operations from day one.
AI guard recommendations
When a shift opens, the system instantly ranks every available guard by qualifications, proximity, overtime impact, billing cost, reliability score, and stated preferences. The right person is always one click away — not one phone tree away.
AI auto-fill scheduling
Define staffing requirements and let the engine draft the schedule. It respects certifications, labor rules, overtime caps, and contract rates automatically.
Real-time conflict detection
Qualification gaps, double-bookings, and overtime violations are caught at assignment time — not discovered during the client audit.
Alert rail
Expiring certifications, unfilled shifts, overtime warnings, and coverage gaps are surfaced proactively so your team acts on problems instead of finding them.
Guards who like the tool actually show up
If your guards hate the app, they will not check it. Missed shifts, late arrivals, and no-shows are often a tool problem, not a people problem.
One-tap clock in
Guards see their schedule and clock in from the same screen. No navigation, no confusion, no missed punches.
Self-service shift board
Guards set availability windows and claim open shifts that match their qualifications. More hours for guards who want them, less work for schedulers.
Shift swap in 3 taps
Request a swap, pick a target, wait for approval. The entire workflow happens in the app without calling a supervisor.
Connected system
Scheduling feeds your entire operation
The schedule is the source of truth. When it is accurate, everything downstream is accurate.
Billing
Approved shifts flow directly to invoices at the correct contract rate. No re-entry, no rate mismatches.
Operations
Patrol checkpoints and tour completions are matched against scheduled posts in real time.
Compliance
Certification requirements on each post gate assignments. Expired certs never reach a confirmed shift.
Payroll
Time entries approved by scheduling become the single source for payroll calculations. No separate timesheet.
Transparent module pricing
$0 module fee
Scheduling is included in every Arcova platform plan.
- AI-powered auto-fill and guard recommendations
- Real-time conflict and compliance detection
- Structured call-off management with replacement tracking
- Shift swaps, claims, and self-service shift board
- Time entry risk scoring with auto-approval
- Shift locking for payroll and billing integrity
- Operational dashboards and analytics
- No per-guard fees for scheduling features
See your schedule built in minutes, not hours.
Walk us through your operation. We'll show you how Arcova handles your locations, posts, and guards.