Module · Training School
Keep classes and student records organized.
Manage course bookings, payments, attendance, and certificates. Keep the details for each student easy to find.
Where training ops stall before class starts
You already run instructors and classrooms. Registration calls, payment chasing, and handwritten certificates turn every session into a side project.
Registration runs on phone and spreadsheet
Calls, emails, and sheets track who signed up, who paid, and who showed. Coordination scales with headache, not with seats filled.
Payments disconnect from the roster
Someone pays but never lands on the roster. Someone is on the roster but never paid. Staff reconcile before every class — or eat the loss.
Certificates filled by hand
Manual certificates after every class mean typos, inconsistent formatting, and employers calling the office to verify every credential.
How it works
From course catalog to issued certificate
One training loop: publish the catalog, schedule sessions, enroll and collect payment, then certify completion.
- 1
Build the course catalog
Create courses with pricing, prerequisites, certificate validity, and curriculum. Upload fillable PDF templates and map fields once.
- 2
Schedule class sessions
Set dates, capacity, instructor, location, and certificate template. Publish to the public enrollment portal or keep sessions internal.
- 3
Students enroll and pay online
External students browse, enroll, and pay on a branded portal. Training partners bulk-register groups. Internal employees enroll in-app.
- 4
Deliver, certify, and settle
Mark attendance, record pass/fail, complete the class, and issue certificates with verifiable numbers. Payment status stays with the enrollment.
Enrollment through certificate issuance
Enrollment, payment, and certificates stay together—not behind a shared login with roles bolted on.
Admin and instructor portals
Admins run courses, classes, billing, templates, and revenue views. Instructors get roster, attendance, pass/fail, and certificate issuance permissions.
Public enrollment and student access
A branded catalog for browse, register, and pay. Students keep enrollment history, upcoming classes, and certificate downloads in one login.
Expiration alerts and partner batches
Reminders before certifications expire support re-enrollment. Training partners manage bulk enrollment, billing, and cancellations in their own portal.
Stop rebuilding the roster after payment.
What changes when registration, certificates, and renewals share one training record.
Enrollment
Before
Phone calls and emails to register. Spreadsheet to track signups. Manual reconciliation before every class.
With Arcova
Public enrollment with online payment. Partners bulk-enroll in their portal. Roster stays in sync with payment status.
Certificates
Before
Handwritten or manually filled certificates. Employers call to verify. No public authenticity check.
With Arcova
Custom PDF templates fill on completion, with public verification by certificate number.
Renewals
Before
Expiration follow-up is manual. Re-enrollment revenue is lost because nobody chased the cohort.
With Arcova
Expiration alerts support re-enrollment workflows. Course-level revenue and fill rates stay visible for review.
Training feeds the rest of the platform
Completions can update credentials without re-keying certificates.
Compliance
Course completions can create credential records and keep renewal prompts tied to training.
Scheduling
Updated qualification status stays available when schedulers assign certified personnel.
Personnel
Training history stays on the employee record. Staff can be imported as students for internal classes.
Included in your Arcova software plan
Standard modules are included in your software plan. Pricing follows active field team size.
- Course catalog and enrollments
- Certificate issuance and tracking
- Instructor and attendance workflows
Setup is quoted separately.
See plans and pricingSee how to run a class in Arcova.
We will show how to enroll students, record attendance, and issue certificates.