Module · Inventory
Know who has the radio before you reorder it.
Track uniforms, radios, and equipment from issue to return. See who has each item and what is missing or overdue.
Where equipment cost leaves no trail
Uniforms, radios, and post kits move with people and sites. Without issue and return history, every missing item is a surprise purchase that never hit the budget.
No one knows who holds what
Equipment issues at hiring, then disappears from the record. Radios pass between guards with no handoff. When something is missing, there is no chain to follow — only a replacement order.
Loss patterns stay invisible until budget review
The same categories — radios, post kits, high-vis — show chronic loss that nobody sees until quarter end. By then the margin is already gone.
Returns never happen after termination
Guards leave. Gear stays with them. Offboarding checklists live in email or a sheet nobody opens. The item shows up overdue later — or not at all.
How it works
From issue to overdue recovery
One inventory loop: issue against a holder, keep custody current, then escalate overdue returns before write-off.
- 1
Issue equipment
Log serialized or bulk items against the employee, site, or post at handoff. Record condition and set an expected return date.
- 2
Track assignments
Every item stays linked to its current holder through transfers, site changes, and role changes — without reconstructing custody by hand.
- 3
Flag overdue — recover or write off
Return deadlines move items to an overdue list your team works from. Losses record against the responsible party, not overhead.
Custody from issue to return
Serialized assets, bulk stock, and loss history stay on one reviewable record.
Serialized asset tracking
Radios, body cameras, and restricted gear carry individual IDs with issue, transfer, maintenance, and return history against the serial.
Bulk consumables
Track stock levels for uniforms, post kit supplies, and consumables, and see what is running low at every location.
Loss reporting by category
Write-offs record against the responsible employee with notes. Category and user patterns show up before the next budget cycle.
Know who has the radio before you reorder it.
What changes when issue, overdue, and write-off share one equipment record.
Equipment tracking
Before
Items issue at hiring and never track again. No transfer record. No chain of custody when damage surfaces.
With Arcova
Every item links to its current holder through issuances, transfers, and returns.
Recorded loss
Before
Replacement spend appears at quarter end as a line nobody can explain. Chronic categories repeat every cycle.
With Arcova
Overdue and missing states surface as they happen. Loss patterns by category and user show up early enough to act.
Replacement budgets
Before
Replacement costs absorb into overhead with no data on who or what drives them.
With Arcova
Loss history by category, user, and site makes replacement spend reviewable instead of guessed.
Inventory connects where equipment decisions happen
Assignments and gaps stay visible to personnel, compliance, and field ops.
Personnel
Employee records include equipment assignment history for onboarding and offboarding checklists.
Compliance
Required equipment per role or post can be checked against issuance records before audits.
Operations
Field equipment checks at shift start and end can tie back to the assigned inventory record.
Included in your Arcova software plan
Standard modules are included in your software plan. Pricing follows active field team size.
- Uniform, radio, and equipment issue tracking
- Assignment history and accountability
- Return and termination checklists
Setup is quoted separately.
See plans and pricingKeep track of the gear you keep replacing.
Bring an example of your equipment records. We will show how to record issues, returns, and missing items.