Platform · Billing
Get client invoices ready sooner.
Use approved hours and your client billing rules to prepare invoices. Check missing information and track payments without rebuilding the week.
How it works
From approved shift to settled payment
Build invoices from approved work, track payments, and review unpaid balances.
- 1
Capture approved hours
Approved shift records flow into the billing queue. No duplicate entry, no manual reconciliation against a separate timesheet export.
- 2
Generate the invoice
Issue itemized invoices on your schedule — weekly, monthly, or per contract cycle — with line-item traceability back to source records.
- 3
Collect payment
Clients pay online by card, and checks or bank transfers get recorded right on the invoice. Payment status updates itself when the money lands.
- 4
Review unpaid invoices
See unpaid invoices, how long they have been overdue, and items that need review before month-end.
Check invoices before sending
Review totals, approved hours, and outstanding payments.
The math gets rechecked for you
Arcova rechecks every invoice total against its line items on a schedule and flags anything that does not add up — so you catch a discrepancy before your client does.
Shift lock after approval
Shifts lock after approval so retroactive edits cannot quietly create billing discrepancies downstream.
Collections and aging in view
Track collections and aging across the client portfolio so cash timing slips show up before close, not after.
Billing connects to related workflows
Billing pulls from the same records that drive scheduling and payroll, and can sync out to accounting.
Scheduling
Use approved shifts when preparing client invoices.
Payroll
Billing and payroll draw from the same approved shift.
QuickBooks
Connect QuickBooks Online for mapped accounting workflows. Scope depends on your plan and QuickBooks account.
Client Portal
Authorized clients can access and pay invoices. Provider events update payment status in Arcova.
Included in your Arcova software plan
Standard modules are included in your software plan. Pricing follows active field team size.
- Invoice preparation from approved shifts
- Payment tracking and reconciliation
- Client portal access to invoices and statements
Setup is quoted separately.
See plans and pricingBring an invoice you spend too long preparing.
We will show the hours, rates, and records that go into it, and what needs attention before it goes out.