Your invoices go out weeks late. Your cash flow pays the price.
If your invoices go out 15–30 days after the shift, you're lending money interest-free. Arcova Billing connects approved shift records to invoices to payments — so you stop carrying clients and start collecting on time.
Invoice cycle:Same-week·Collection speed:Online payments·Dispute prevention:Built-in
What changes with Arcova Billing
The same operation, with the billing lag removed.
Invoice timing
Before
Invoices batch at month-end, 15–30 days after the shift. Finance scrambles to pull timesheets and reconcile before the run.
With Arcova
Invoices generate from approved shift records within days. Same-week invoicing is the default, not the exception.
Dispute rate
Before
Clients question line items because charges cannot be traced back to a specific shift or approved record. Every dispute stalls payment.
With Arcova
Every charge links to an approved operational record. Clients can verify before they dispute, and disputes drop sharply.
Collections follow-up
Before
Overdue follow-up depends on someone remembering to check. Aging receivables compound quietly until they become write-offs.
With Arcova
Reminder workflows trigger automatically on aging thresholds. Follow-up is systematic, not ad hoc.
Reconciliation effort
Before
Month-end close requires reconciling invoicing data against payroll data against a third system. Three tools, one source of truth.
With Arcova
Operations, payroll, and billing share the same approved shift record. Reconciliation confirms rather than discovers.
The billing problems financing your clients
If your invoices go out 15–30 days after the shift, you are lending money interest-free. Every delay is margin you never recover.
Invoices go out weeks late
SpeedMonth-end invoicing means you are carrying 30–45 days of completed work at zero interest. The shift happened. The service was delivered. The invoice is sitting in a queue.
Accuracy disputes delay payment
AccuracyWhen invoice line items cannot be traced back to approved operational records, clients dispute. Every dispute resets your payment clock and consumes staff time to resolve.
Collections fall through the cracks
Cash flowOverdue balances only get followed up when someone remembers to check. Without systematic tracking, aging receivables compound silently until they become write-offs.
From completed shift to settled payment
One sequence connects approved work to invoices to collection. Billing states stay explicit so nothing sits in limbo.
Capture approved hours
Approved shift records flow directly into the billing queue. No duplicate data entry, no manual reconciliation against a separate timesheet export.
Generate invoice
Issue itemized invoices on your schedule — daily, weekly, or per contract cycle — with full line-item traceability back to the source operational records.
Collect payment
Clients pay online by card or ACH through integrated processing. Payment status updates in real time — no chasing check numbers or reconciling wire references manually.
Reconcile
Outstanding balances, aging buckets, and exception flags are visible before month-end close. Reconciliation is a confirmation step, not a discovery exercise.
Finance and operations share one source of truth
What was worked, approved, invoiced, and paid — all visible in one system. No reconciliation between disconnected tools.
Exception detection and mismatch checks
Before any invoice reaches a client, Arcova runs mismatch checks against the approved operational record. Billing anomalies — hours that do not match the schedule, rates that deviate from the contract, site codes that do not align — surface as exceptions before delivery. Finance catches errors internally. Clients see clean invoices.
Revenue visibility
Track collections and aging to identify exactly where cash timing is slipping across your client portfolio.
Cycle-time tracking
Measure days from service completion to invoice sent to payment received. Hold every step of the process accountable.
Shift lock integration
Shifts lock after approval, preventing retroactive edits that would create billing discrepancies downstream.
Connected system
Billing connects to every workflow
Billing does not operate in isolation. It pulls from the same records that drive scheduling and payroll, and pushes out to your accounting stack.
Scheduling
Approved shifts feed directly into the billing queue — no re-entry, no export.
Payroll
Billing and payroll draw from the same approved operational record. One source, two outputs.
QuickBooks
Native sync keeps your general ledger current without manual journal entries or CSV imports.
Client Portal
Clients access and pay invoices directly through the portal. Payment status reflects in Arcova instantly.
Transparent module pricing
$0 module fee
Billing is included in every Arcova platform plan.
- Invoice generation from approved operational records
- Integrated card and ACH payment support
- Automated reminder workflows for overdue balances
- Exception detection before client delivery
- Revenue and aging dashboards for supervisors and finance
- No separate add-on license required
See how fast your invoices can go out.
Show us your billing workflow. We'll show you how Arcova cuts your invoice cycle from weeks to days.