Platform · Payroll
Pay from approved hours — with the right overtime rules.
Arcova Payroll pulls approved hours from scheduling, applies configured rules by work location, and prepares a validated ADP EPI file for review and upload.
Operating record
Creates this link
Shift cell
Clock-in
Time entry
Invoice line
Payout
The same approved time drives the payout, so pay and billing cannot disagree.
See the whole chainWhere security payroll breaks every cycle
Guards work multiple sites, cross state lines, hit different overtime rule sets, and dispute recorded hours. Generic timesheets miss that context.
Re-keying hours from scheduling
Someone exports from scheduling, enters hours into payroll, and hopes nothing gets transposed. Errors show up after checks are cut.
Multi-state overtime calculated wrong
A guard works nine hours in California — daily overtime after eight. The same guard picks up Nevada under federal rules. Spreadsheets do not know the difference.
Per-site rates with no clean split
Different rates per site in the same week mean someone splits hours by site, applies the right rate, then calculates overtime on the blend — by hand.
Disputes after every pay cycle
Guards say hours do not match. Managers dig through timesheets with no structured investigation — just emails until someone gives up.
How it works
From approved shifts to a validated payroll handoff
Approved hours pull from scheduling. Configured overtime rules apply by work location. You review readiness, then prepare the export.
- 1
Open a payroll period
Periods follow your pay schedule — weekly, bi-weekly, semi-monthly, or monthly. Approved time entries from scheduling pull in automatically.
- 2
Calculate with jurisdiction-aware rules
The engine applies configured overtime rules by work location — federal weekly, California daily/weekly/7th-day, or custom thresholds. Holiday pay, weekend premiums, and shift differentials layer on when configured.
- 3
Review, adjust, and approve
Readiness checks surface blockers before approval — unapproved source hours, missing pay rates, stale calculations. Add bonuses, deductions, or corrections, then approve.
- 4
Prepare the payroll handoff
Generate a validated ADP Workforce Now EPI file or payroll export. Review and download it, then upload and submit in the provider. Corrections after payment use adjustment records.
What payroll operators actually need
The hard part is calculating what you owe when rules change by site, state, and shift — not just cutting a check.
Multi-state overtime
Federal weekly, California daily/weekly/7th-day, and custom rules. Each employee calculated by work location — not office address.
Per-site pay rates
Different rates per employee per client site with effective dates. Split-shift scenarios calculate correctly when a guard works two sites in one day.
Append-only corrections
Paid periods do not reopen. Corrections create adjustment records with an audit trail — calculation, approval, and change attributed and timestamped.
Structured dispute resolution
File, assign, escalate, and resolve pay disputes with claimed vs. system amounts tracked and resolution notes preserved.
Same pay cycle. Fewer after-the-fact surprises.
What changes when approved time, overtime rules, and dispute history share one record.
Hours entry
Before
Export from scheduling, re-key into the payroll processor. Transposition errors discovered after checks are cut.
With Arcova
Approved time entries pull from scheduling so payroll and billing can use the same source record without a separate re-key step.
Overtime calculation
Before
One spreadsheet rule for everyone. California daily OT missed. Guards underpaid or overpaid.
With Arcova
Jurisdiction-aware calculation applies federal, California, or custom rules per work location.
Pay disputes
Before
Guard calls, manager digs through timesheets by hand. No structured process.
With Arcova
Structured dispute workflow with investigation, escalation, and resolution — claimed and system amounts stay in review history.
Payroll connected to the rest of the operation
Approved hours, billing context, and compliance status feed payroll review — without a manual sync between systems.
Scheduling
Approved time entries become payroll source data. Same hours drive payroll and billing.
Billing
Work segments allocate to client invoices so payroll and billing stay on the same approved record.
Compliance
Credential status stays visible during payroll review. Non-compliant hours can be flagged before approval.
See how Arcova prepares payroll from approved work.
A 30-minute walkthrough with your pay schedules and configured overtime rules. Create an ADP Workforce Now payroll file from approved hours, check it for missing information, then upload and submit it in ADP.