Platform · Payroll
Get approved hours ready for payroll.
Review approved hours, apply configured pay rules, and export a payroll file for your provider.
Where security payroll breaks every cycle
Guards work multiple sites, cross state lines, hit different overtime rule sets, and dispute recorded hours. Generic timesheets miss that context.
Re-keying hours from scheduling
Someone exports from scheduling, enters hours into payroll, and hopes nothing gets transposed. Errors show up after checks are cut.
Multi-state overtime calculated wrong
A guard may work at several sites with different pay and overtime rules. Your team needs to check that each rule is set up for the work being paid.
Per-site rates with no clean split
Different rates per site in the same week mean someone splits hours by site, applies the right rate, then calculates overtime on the blend — by hand.
Disputes after every pay cycle
Guards say hours do not match. Managers dig through timesheets with no structured investigation — just emails until someone gives up.
How it works
From approved shifts to a validated payroll handoff
Approved hours pull from scheduling. Configured overtime rules apply by work location. You review readiness, then prepare the export.
- 1
Open a payroll period
Periods follow your pay schedule — weekly, bi-weekly, semi-monthly, or monthly. Approved time entries from scheduling pull in automatically.
- 2
Apply your configured pay rules
Calculate hours using the overtime rules configured for each work location. Include holiday pay and shift premiums where you have set them up.
- 3
Review, adjust, and approve
Readiness checks surface blockers before approval — unapproved source hours, missing pay rates, stale calculations. Add bonuses, deductions, or corrections, then approve.
- 4
Prepare the payroll handoff
Export approved hours as a payroll file for your provider. Review it, then upload and submit it yourself. Corrections after payment use adjustment records.
What payroll operators actually need
The hard part is calculating what you owe when rules change by site, state, and shift — not just cutting a check.
Multi-state overtime
Set and review the overtime rules for each work location. Confirm that the rules fit your employees and pay policies.
Per-site pay rates
Different rates per employee per client site with effective dates. Split-shift scenarios calculate correctly when a guard works two sites in one day.
Keep a record of pay corrections
Paid periods do not reopen. Corrections create adjustment records with an audit trail — calculation, approval, and change attributed and timestamped.
Structured dispute resolution
File, assign, escalate, and resolve pay disputes with claimed vs. system amounts tracked and resolution notes preserved.
Same pay cycle. Fewer after-the-fact surprises.
What changes when approved time, overtime rules, and dispute history share one record.
Hours entry
Before
Export from scheduling, re-key into the payroll processor. Transposition errors discovered after checks are cut.
With Arcova
Approved time entries pull from scheduling so payroll and billing can use the same source record without a separate re-key step.
Overtime calculation
Before
One spreadsheet rule may miss differences between work locations. Staff must find and correct them.
With Arcova
Calculate with the rules configured for each work location, then review the results before exporting.
Pay disputes
Before
Guard calls, manager digs through timesheets by hand. No structured process.
With Arcova
Structured dispute workflow with investigation, escalation, and resolution — claimed and system amounts stay in review history.
Payroll connected to the rest of the operation
Approved hours, billing context, and compliance status feed payroll review — without a manual sync between systems.
Scheduling
Approved time entries become payroll source data. Same hours drive payroll and billing.
Billing
Work segments allocate to client invoices so payroll and billing stay on the same approved record.
Compliance
Credential status stays visible during payroll review. Non-compliant hours can be flagged before approval.
Included in your Arcova software plan
Standard modules are included in your software plan. Pricing follows active field team size.
- Multi-state overtime calculation
- Checked payroll export for your provider
- Structured dispute resolution
Setup is quoted separately.
See plans and pricingSee how Arcova prepares payroll from approved work.
A 30-minute walkthrough with your pay schedules and configured overtime rules. Export approved hours as a payroll file. Check the file for missing information. Upload and submit the file in your payroll provider.