Add-on · Events
Run the venue from one event record.
Arcova Events extends your guards, schedules, and billing into event-day command — post planning, live coverage, no-show response, and source-linked billing proof without a second system.
Operating record
Creates this link
Shift cell
Clock-in
Time entry
Invoice line
Payout
Event staffing produces the same shift records as standing coverage — no parallel system.
See the whole chainWhere event coverage breaks on the night
Large venues stack posts, gates, and zones. When planning, live coverage, and billing proof live in separate tools, no-shows and disputes hit the client before the desk.
Coverage state is rebuilt from radio and texts
Supervisors chase who is late, who checked in, and which post is under minimum — without a shared command view.
Roster gaps surface after doors open
Credential misses, unconfirmed assignments, and thin relief plans show up when the crowd is already moving.
Billing waits on a reconstructed week
Invoice lines cannot be traced to approved event time and rate decisions, so disputes consume post-event staff time.
How it works
From event map to client-ready proof
One event loop: plan posts and rates, staff and confirm the roster, run live command, then report and bill from the same record.
- 1
Build the venue structure
Posts, zones, gates, minimum coverage, schedules, venue notes, and rate cards live on one event record — reusable as templates.
- 2
Import and validate the roster
Load assignments, confirmations, supervisors, and credential requirements before go-live so gaps are visible early.
- 3
Run the live command center
Coverage tiles, late and no-show signals, break relief, reassignments, and dispatch context stay in one operational view.
- 4
Report and bill from the record
Client reports, dispute packages, billing summaries, and payroll exports draw from approved time and locked event rates.
Plan the roster, then run the command center
The same event record serves planning, floor command, and post-event proof.
Venue-aware post planning
Structure coverage by zone, gate, and post with minimums, guard counts, and site-specific instructions.
Supervisor mobile command
Field leads review coverage, reassign guards, mark no-shows, and flag issues without leaving the floor.
Break and relief against minimums
Plan relief windows so critical posts stay staffed while guards rotate — instead of improvising from radio.
Same event moments. Shared command.
What changes when planning, live coverage, and billing proof share one event record.
Coverage
Before
Supervisors rebuild post status from radio checks and side-channel texts.
With Arcova
Coverage tiles and command timeline show which posts are full, late, or under minimum.
No-shows
Before
Late and missing guards are discovered when a gate falls under minimum.
With Arcova
Late and no-show signals feed reassignment and relief from the same command view.
Roster
Before
Credential and confirmation gaps surface after doors open.
With Arcova
Import, validate, and confirm against post requirements before go-live.
Billing
Before
Invoice lines are assembled from exports that do not match the night’s decisions.
With Arcova
Approved event time and locked rate cards become the source for billing summaries.
Plan the venue before doors open
Posts, zones, guard counts, schedules, and instructions wired together in one event record — then confirmed before go-live.
Events extends the platform you already run
Event day uses the same workforce, time, and billing spine as daily operations.
Scheduling
Event posts and shifts sit on the same workforce record as daily coverage.
Operations
Dispatch and incident context stay available when the venue needs field response.
Billing
Approved event time and rate cards flow into invoice-ready summaries.
Guard App
Guards clock in and work posts from the same mobile path used on daily shifts.
See Events on your Arcova OS instance.
Use a real event roster to test posts, no-shows, live coverage, and the record finance receives afterward.