A vehicle breakdown during coverage is a contract problem, not just a maintenance issue.
Your fleet runs 24/7. Your compliance tracking shouldn't depend on a whiteboard. Arcova Vehicle Fleet tracks maintenance, assignments, and costs — so a missed oil change doesn't become a voided warranty or a patrol gap.
Uptime protection:Preventive·Cost visibility:Per-vehicle·Compliance status:Always visible
What changes with Arcova Fleet
Three patterns that separate fleets that run clean from ones that absorb preventable costs.
Maintenance tracking
Before
Service due dates live in a driver's head or a shared calendar nobody checks. Vehicles miss scheduled maintenance until something breaks.
With Arcova
Maintenance queue shows upcoming and overdue service for every unit. Alerts escalate before a skip becomes a breakdown.
Cost visibility
Before
Fuel and repair costs sit in accounting entries disconnected from specific vehicles. High-cost units run to failure without anyone noticing.
With Arcova
Operating costs accumulated per vehicle over time. Repair-versus-replace decisions backed by data instead of gut feel.
Compliance status
Before
Registration, insurance, and inspection expiry tracked in a spreadsheet updated sporadically. Gaps appear as surprises during client reviews.
With Arcova
Compliance dashboard shows active, expiring, and expired status for every unit. No client-facing compliance surprises.
The fleet problems that become contract problems
A vehicle down during active coverage is more than an inconvenience. It is a service failure your client notices — and a cost you absorb.
Missed maintenance becomes a surprise repair
Cost creepSkip the oil change, void the warranty. A $150 scheduled service becomes a $4,000 repair you didn't budget for. And the vehicle is off the road during coverage — which is its own contract risk.
Compliance gaps nobody sees until they matter
Compliance riskRegistration lapses. Insurance expires. Inspection stickers age out. None of these announce themselves — they show up as violations during a client review or a stop by a state patrol officer during an active shift.
Operating costs invisible until end of quarter
Margin leakFuel, repairs, and wear spread across accounting entries that never connect to a specific vehicle. High-cost units run until retirement without anyone knowing they were the problem all along.
A full lifecycle for every vehicle in the fleet
Assignment, usage, maintenance, and cost tracking in one view — so nothing about fleet status depends on who remembers to update a spreadsheet.
Assign vehicle
Vehicles assigned to shifts with driver, time window, and unit logged. Readiness state visible before deployment. No "where is the patrol car?" during roll call.
Track usage
Mileage, fuel, and field condition notes captured against the assignment record. When damage surfaces, chain of custody is unambiguous.
Schedule maintenance
Upcoming service due dates visible in the maintenance queue. Overdue alerts escalate before a skip becomes a breakdown. Vendor repair workflows track estimate approvals and status.
Monitor costs
Fuel, repairs, and operating costs accumulated per vehicle over time. High-cost units identified with data — not gut feel — when replacement decisions arise.
Role-specific fleet views
Operations, fleet coordinators, and leadership see different slices of the same data without extra reporting overhead or separate tools.
Operations managers
Monitor fleet readiness before shifts start. Unresolved compliance issues and vehicles due for service flagged before they become coverage gaps.
Fleet coordinators
Execute assignment and return workflows with full ownership history. Maintenance scheduling and vendor repair status in one place.
Finance and leadership
Per-vehicle operating economics over time. Repair-versus-replace decisions backed by cost history, not anecdote.
Connected system
Connected to the rest of your operation
Fleet data connects to scheduling, operations, and compliance — the three places vehicle status actually matters.
Scheduling
Vehicle assignment to shifts managed alongside guard scheduling. Readiness state visible at roster time.
Operations
Patrol vehicle checks during shift start and end tied back to the fleet record for that unit.
Compliance
Registration and insurance tracking feeds the compliance dashboard alongside licensing and certification records.
Transparent module pricing
$3/vehicle/mo
Pay only for the vehicles in your fleet. Scales up and down automatically.
- Fleet command center with live status and alerts
- Preventive maintenance scheduling and overdue tracking
- Assignment accountability with driver and time-window history
- Fuel, expense, and per-vehicle cost analytics
- Compliance status dashboard (registration, inspection, insurance)
- Vendor repair workflow with estimate and change request handling
See your fleet dashboard in Arcova.
15-minute walkthrough with your fleet size and use case. We'll show you how assignment, maintenance, and cost tracking work for patrol operations.