Module · Vehicle Fleet
Know which vehicle is ready for the next shift.
Keep vehicle assignments, inspections, maintenance dates, and costs together. See what needs attention before you send a patrol out.
Where fleet gaps become coverage gaps
When assignment, maintenance, and compliance live in separate lists, a down unit shows up as a service failure — not an internal maintenance note.
Missed service turns into unplanned downtime
Preventive due dates live in calendars nobody checks. The first signal is a breakdown during an active shift.
Registration and insurance age out quietly
Expired plates, insurance, or inspections surface in a stop or a client review — instead of on a fleet view someone checks before roll call.
Cost history never ties to the unit
Fuel and repairs sit in accounting entries disconnected from vehicles. High-cost units keep running without a clear replace signal.
How it works
From assignment to cost on the unit record
One fleet loop: assign the vehicle, capture usage, schedule service, then review cost against that unit.
- 1
Assign with readiness in view
Link vehicle, driver, and time window to the shift. Compliance and service state are visible before the unit leaves the yard.
- 2
Capture usage against the assignment
Mileage, fuel, and condition notes attach to the assignment so damage and custody questions have a record.
- 3
Queue preventive and vendor work
Upcoming and overdue service stay in one maintenance queue. Vendor repairs track estimate approval and status.
- 4
Accumulate cost per vehicle
Fuel, repairs, and operating cost roll up by unit so repair-versus-replace decisions use history, not anecdote.
Readiness before the patrol starts
The same vehicle record serves readiness, maintenance execution, and cost decisions.
Readiness before the shift starts
Flag units with unresolved compliance issues or overdue service before they are assigned to coverage.
Assignment and return with ownership
Checkout and return workflows keep who had the unit, when, and in what condition on one history.
Per-vehicle operating economics
Leadership sees cost concentration by unit over time when replacement and vendor decisions come up.
Same fleet moments. Fewer surprises.
What changes when readiness, service, and cost share one unit record.
Maintenance
Before
Due dates live in a driver’s head or a shared calendar. Skips become breakdowns.
With Arcova
The maintenance queue shows upcoming and overdue service, and work orders are created automatically when service comes due.
Cost
Before
Fuel and repairs sit in accounting entries disconnected from specific vehicles.
With Arcova
Operating costs accumulate per unit so replace decisions use history, not gut feel.
Compliance
Before
Registration, insurance, and inspection expiry live in a sporadically updated spreadsheet.
With Arcova
Registration, insurance, and inspection status shows on every vehicle and rolls up to one fleet view — so you know which units are road-ready.
Assignment
Before
Roll call starts with “where is the patrol car?” and no shared readiness view.
With Arcova
Vehicle, driver, and readiness state are visible when the shift is staffed.
Fleet status connects where coverage depends on it
Vehicle readiness matters at schedule time, during the shift, and in compliance review.
Included in your Arcova software plan
Standard modules are included in your software plan. Pricing follows active field team size.
- Assignment, inspection, and maintenance tracking
- Fuel and operating cost by vehicle
- Compliance analytics across your fleet
Setup is quoted separately.
See plans and pricingSee how to keep your fleet ready.
We will show which vehicles need service, who is using them, and where to find their records.