Add-on · Vehicle Fleet
Know which unit is ready before roll call.
Arcova Vehicle Fleet keeps assignment, maintenance due dates, compliance status, and operating cost on the same vehicle record — so a missed service or expired registration does not become a coverage gap.
Operating record
Attaches here
Shift cell
Clock-in
Time entry
Invoice line
Payout
The unit assigned to a shift carries its own readiness, maintenance, and cost record.
See the whole chainWhere fleet gaps become coverage gaps
When assignment, maintenance, and compliance live in separate lists, a down unit shows up as a service failure — not an internal maintenance note.
Missed service turns into unplanned downtime
Preventive due dates live in calendars nobody checks. The first signal is a breakdown during an active shift.
Registration and insurance age out quietly
Expired plates, insurance, or inspections surface in a stop or a client review — not in the readiness check before roll call.
Cost history never ties to the unit
Fuel and repairs sit in accounting entries disconnected from vehicles. High-cost units keep running without a clear replace signal.
How it works
From assignment to cost on the unit record
One fleet loop: assign the vehicle, capture usage, schedule service, then review cost against that unit.
- 1
Assign with readiness in view
Link vehicle, driver, and time window to the shift. Compliance and service state are visible before the unit leaves the yard.
- 2
Capture usage against the assignment
Mileage, fuel, and condition notes attach to the assignment so damage and custody questions have a record.
- 3
Queue preventive and vendor work
Upcoming and overdue service stay in one maintenance queue. Vendor repairs track estimate approval and status.
- 4
Accumulate cost per vehicle
Fuel, repairs, and operating cost roll up by unit so repair-versus-replace decisions use history, not anecdote.
Readiness before the patrol starts
The same vehicle record serves readiness, maintenance execution, and cost decisions.
Readiness before the shift starts
Flag units with unresolved compliance issues or overdue service before they are assigned to coverage.
Assignment and return with ownership
Checkout and return workflows keep who had the unit, when, and in what condition on one history.
Per-vehicle operating economics
Leadership sees cost concentration by unit over time when replacement and vendor decisions come up.
Same fleet moments. Fewer surprises.
What changes when readiness, service, and cost share one unit record.
Maintenance
Before
Due dates live in a driver’s head or a shared calendar. Skips become breakdowns.
With Arcova
The maintenance queue shows upcoming and overdue service so alerts fire before a skip becomes downtime.
Cost
Before
Fuel and repairs sit in accounting entries disconnected from specific vehicles.
With Arcova
Operating costs accumulate per unit so replace decisions use history, not gut feel.
Compliance
Before
Registration, insurance, and inspection expiry live in a sporadically updated spreadsheet.
With Arcova
Active, expiring, and expired status sits on the vehicle record before assignment.
Assignment
Before
Roll call starts with “where is the patrol car?” and no shared readiness view.
With Arcova
Vehicle, driver, and readiness state are visible when the shift is staffed.
Fleet status connects where coverage depends on it
Vehicle readiness matters at schedule time, during the shift, and in compliance review.
See assignment, maintenance, and cost on one fleet record.
See which vehicles are ready for patrol, which need service, and what each unit is costing you.