Your clients are still using paper logbooks. Sell them something better.
Most properties still use paper visitor logs. You can offer digital visitor management with audit trails, policy controls, and guard workflows — packaged as a billable service that adds revenue to your contract.
Revenue opportunity:Resell-ready·Check-in speed:< 30 seconds·Audit trail:Complete
What changes with digital visitor access
Paper logbooks and manual check-ins create liability gaps and slow down every lobby interaction. Here is what replacing them looks like.
Check-in process
Before
Guard writes visitor name in a paper logbook. Errors are common. Walk-ins hold up everyone behind them.
With Arcova
Pre-registered visitors check in with a QR code in under 30 seconds. Walk-ins are processed through a guided digital flow.
Visitor records
Before
Paper logs are filed in binders, hard to search, and easy to lose. There is no reliable record of who was on-site.
With Arcova
Every visit is timestamped and searchable. Check-in, check-out, and access decisions are all in the system with no manual entry.
Client reporting
Before
Client asks for last month's visitor log. Someone spends an hour manually transcribing from paper to a spreadsheet.
With Arcova
Client pulls a filtered report in seconds from the admin portal. CSV export available for any date range or property.
Visitor management as a billable service
Your clients need visitor logging. Most still use paper logbooks. You can offer something better — and charge for it.
A revenue line, not just a feature
Visitor access is a service your clients will pay for. Most of them are still managing visitors with paper or nothing at all. Arcova gives you a polished, client-facing product you can add to any contract — with your own pricing on top. The module costs you a flat rate. Everything above that is your margin.
Client billing made simple
Add visitor access as a line item in your contract. Flat monthly rate, your price, your margin.
Lobby flow that actually moves
Pre-registered visitors check in under 30 seconds. Walk-ins are handled without holding up the line.
Audit trail, always ready
Clients who ask for visitor history get a full timestamped report in seconds — not a manual log search.
From lobby to logged entry
Every visitor moves through a consistent, auditable flow — whether they pre-registered or walked in.
Pre-register before arrival
Visitors or hosts complete a self-service registration form before they arrive. Guard sees the expected visitor and any access rules before they pull up.
Arrive and check in
Walk-ins register at the desk; pre-registered visitors present a QR code or name. The guard confirms identity in one screen with no paper.
Verify against access policy
The system checks the visitor against the client's access rules — allowed times, approved areas, active restrictions. Guard gets a clear decision, not a guess.
Log and close the visit
Check-out is recorded and the event is closed. Every step — arrival, verification, check-out — is timestamped and available for reporting.
Role-specific portals
Separate surfaces keep workflows clear. Administrators, guards, and visitors each see exactly what they need.
Admin portal
Manage access policies, user permissions, and property-level reporting. Clients control their own configuration without calling your team.
Guard portal
Process arrivals quickly with decision prompts and exception handling. Mobile-optimized for guards on the floor or at the gate.
Visitor portal
Pre-arrival registration and status updates without operator bottlenecks. Visitors arrive ready, not waiting.
Works across property types
The same access control model applies across corporate, healthcare, education, and residential workflows — deployed once, configured per client.
Corporate sites
Streamline front desk and guard workflows for high visitor volumes. Pre-registration reduces bottlenecks during peak arrival windows.
Healthcare environments
Visitor control with stronger policy enforcement and traceability requirements. Restricted area rules and documented access decisions.
Education campuses
Parent and visitor access with explicit onsite status visibility. Know who is on campus and where they are authorized to be.
Government facilities
Higher-assurance entry checks and historical event review. Full audit trail for every visit, every exception, every denial.
Connected system
Connected across your platform
Visitor Access shares data with the broader Arcova system so access events are visible wherever they matter.
Community Portal
Shared access layer for properties using both modules. Visitor records and screening are unified.
Operations
Incidents that originate from visitor interactions flow into Operations for tracking and escalation.
Billing
Visitor Access is a client billable add-on. Usage flows into Billing for contract line-item reporting.
Transparent module pricing
Provider pricing
Contact your Arcova partner security company for availability and pricing.
- Client admin, guard, and visitor portal workflows
- Pre-registration and self-service check-in
- QR and credential validation with policy rules
- Audit-ready visitor history and reporting
- Multi-property support with data isolation
- Provider-managed service pricing
Add visitor management to your contracts.
See how you can offer digital visitor access as a revenue-generating service.