Visitor Access · In development
Replace the paper visitor log.
We are developing tools to register visitors, check arrivals, and keep searchable visit records. Ask us which features are ready to demonstrate and what your site would need before rollout.
Where lobby access still depends on paper
Clients need visitor logging. Many still use binders. Guards reconstruct policy from memory while walk-ins stack up at the desk.
Paper logs create liability gaps
Names get misspelled, check-outs get skipped, and binders go missing. When a client asks who was on-site, the answer is a search through paper logs.
Walk-ins stall the lobby
Without pre-registration, every arrival becomes a full interview at the desk — and the line behind them waits.
Access policy lives in someone's head
Allowed times, approved areas, and restrictions are unevenly enforced when the guard has to remember the rules instead of seeing them.
How it works
From pre-registration to a recorded arrival
One lobby loop: register ahead when possible, self-check-in at the kiosk, screen against policy, and keep the arrival on the record.
- 1
Pre-register before arrival
Hosts or your admin team register expected visitors ahead of time, with host approval built into the flow. The desk sees who is coming before they pull up.
- 2
Check in at the kiosk
Visitors check themselves in at the lobby kiosk — pre-registered arrivals confirm in seconds, and walk-ins follow the same guided flow.
- 3
Screen against access policy
Kiosk check-ins are screened against allowed times and active restrictions before the arrival is accepted, so policy is applied consistently instead of from memory.
- 4
Badge and record the arrival
A printed badge confirms the check-in, and the arrival stays timestamped on the visit record.
From pre-registration to the arrival board
Separate surfaces keep lobby work moving — without losing the record.
Live arrival board for the desk
Guards watch expected and arriving visitors on a live board instead of reconstructing the day from a binder.
Timestamped arrival records
Every kiosk check-in lands on a digital record with visitor, host, and timestamp — no more transcribing paper when a question comes up.
Packageable client service
Offer digital visitor access as a provider-managed add-on with pricing and scope confirmed in the Order Form.
Same lobby moments. Reviewable decisions.
What changes when check-in, policy, and visit history share one record.
Check-in
Before
Guard writes a name in a binder. Walk-ins hold up everyone behind them.
With Arcova
Pre-registered visitors confirm at the kiosk in seconds; walk-ins follow the same guided digital flow.
Visitor records
Before
Paper logs are hard to search and easy to lose. There is no reliable on-site history.
With Arcova
Every check-in lands on a timestamped digital record with visitor, host, and screening result attached.
The arrival board
Before
The desk reconstructs who is expected today from emails and sticky notes.
With Arcova
Guards watch expected and arriving visitors on one live board, updated as kiosk check-ins land.
Visitor Access connects to related workflows
Lobby events stay visible where operations and commercial teams need them.
Availability confirmed before rollout
Visitor Access is in development. We will confirm supported features, timing, and costs before you agree to use it at a site.
- Pre-registration with host approval
- Kiosk check-in with policy screening
- Live arrival board and timestamped records
Setup is quoted separately.
See plans and pricingSee visitor check-in for your site.
We will show the available tools for registering guests, checking arrivals, and finding past visits.